Ordinary Yearly Meeting

Ordinary Yearly Meeting

The Ordinary Yearly Meeting (OYM) is the annual meeting of HKEF to be held before the end of May every year. Members are invited to attend the OYM, giving them opportunity to make proposals about the activities of the federation raise enquiries to individual committee members concerning their areas of responsibility during the open forum. The following agenda items will also be discussed:

 

  1. To receive and consider the Accounts and Reports of the Executive Committee and the Auditors for the year ended 31st August
  2. To elect members of the Executive Committee
  3. To re-appoint Auditors and authorise the Executive Committee to fix the remuneration of the Auditors

In accordance with Articles 83 to 85 of HKEF Articles of Association, Executive Committee members retire by rotation, and being eligible, can offer themselves for re-election. Other HKEF members can also stand for election with nominations.

 

HKEF members (Honorary Members, Life Members and Ordinary Members) enjoy the voting right, while Junior Members are not entitled to vote at the OYM.

 

Members are also entitled to appoint a proxy to attend the meeting and vote on his/her behalf.

 

All HKEF members receive the following documents by post before the OYM:

 

Nomination Form

Proxy Form

Reports from President and HKEF Sub-Committees

HKEF Auditor’s Report of previous season

Submission Form for members’ Questions

 

 

The cut-off times for returning the forms to the HKEF Secretariat are as follow:

 

Nomination Form

7 days before OYM

18:30

Submission Form for members’ Questions

7 days before OYM

18:30

Proxy Form

48 hours before OYM

18:30

 

 

 

 

Please stay tuned to our updates in the "Latest News".

 

If there is any inconsistency or ambiguity between the English version and the Chinese version, the English version shall prevail. Please refer to HKEF M&A (available below) Article 118 to 142 for more details of OYM. 

 

 

Download

 

Memorandum and Articles of Association of Hong Kong Equestrian Federation
Nomination Form
Proxy Form
President and Sub-Committees Reports
Auditor’s Report
Submission Form for Members’ Questions
Health and Safety Measures
Notice of Meeting

HKEF Notice