The Annual General Meeting (AGM) is the annual meeting of EFHKC to be held before the end of May every year. Members are invited to attend the AGM, giving them opportunity to make proposals about the activities of the federation raise enquiries to individual committee members concerning their areas of responsibility during the open forum. The following agenda items will also be discussed:
- To receive and consider the Accounts and Reports of the Board and the Auditors for the year ended 31st August
- To elect members of the Board
- To re-appoint Auditors and authorise the Board to fix the remuneration of the Auditors
In accordance with Articles 83 to 85 of the EFHKC Articles of Association, Board members retire by rotation, and being eligible, can offer themselves for re-election. Other EFHKC members can also stand for election with nominations.
EFHKC members (Honorary Members, Life Members and Ordinary Members) enjoy the voting right, while Junior Members are not entitled to vote at the AGM.
Members are also entitled to appoint a proxy to attend the meeting and vote on his/her behalf.
All EFHKC members receive the following documents by post before the AGM:
|
Nomination Form |
|
Proxy Form |
|
Reports from President and EFHKC Sub-Committees |
|
EFHKC Auditor’s Report of previous season |
|
Submission Form for members’ Questions |
The cut-off times for returning the forms to the EFHKC Secretariat are as follow:
|
Nomination Form |
7 days before AGM |
17:00 |
|
Submission Form for Members’ Questions |
7 days before AGM |
17:00 |
|
Proxy Form |
48 hours before AGM |
17:00 |
| Download |
Memorandum and Articles of Association of The Equestrian Federation of Hong Kong, China
Directors' Report and Financial Statements for the Year ended 31 March 2025
LCSD Statement of Expenses for the Year Ended 31 March 2025
ASDF Statement of Subsidised Expenditure for the Year Ended 31 March 2025
